Clubhouse Leasing Agreement

The lessee is responsible for leaving the clubhouse and grounds in the same condition as they were prior to use by the lessee.

No one under age 21 may sign the Clubhouse Lease Agreement, nor have a party where alcoholic beverages are served.

All functions with teenaged guests must be chaperoned by parents of the host, who must sign the Clubhouse Lease Agreement and agree to the rules.

The lessee is entitled to inspect the clubhouse and grounds prior to use. Requests must be made in writing within seventy-two hours of inspection. Any damage noted during inspection must be brought to the attention of an assigned LVHOA representative prior to the event; otherwise the lessee will be held responsible for any damage. The clubhouse condition will be inspected the following business day by an LVHOA representative.

The fireplace is off limits for use.

Cleanup must include, but is not limited to, removal of all rental and catering equipment, vacuuming, clearing all trash, and returning furniture to proper positions (see cleanup instructions). All clean-up must be completed within the allotted rental time.

All trash must be removed from the premises and discarded in the provided outside trashcans. If full, trash must be discarded at the lessee's residence.

THIS IS A SMOKE FREE CLUBHOUSE. Smoking will not be tolerated inside or around the immediate perimeter of the facility; any evidence of smoking will result in forfeiture of the entire deposit.

No pets or animals shall be brought into/allowed in the Clubhouse except registered service animals.

If an access keycard is issued for the lease date, it must be returned prior to any deposit being refunded.

The lessee must be a member of the LVHOA, or allowed by the homeowner via policy resolution 14-01 for homeowners leasing of lot/home to a renter.

Parking is allowed in HOA-controlled parking lots and on VDOT Street Windermere Hill Drive. Restricted parking signs near Windermere Hill Drive and Skiddaw are subject to ticketing by local authorities.

The lessee will be held responsible for the conduct of his/her guests. Lessee must be onsite during the event.

During and after the event, guests are asked not to linger outside the clubhouse, not carry drinks outside, conduct themselves respectfully, and show consideration for other residents of the community.

Any use of the clubhouse must be strictly in accordance with all applicable LVHOA Rules and Regulations, as well as all laws and ordinances of Fairfax County, the Commonwealth of Virginia, and Federal Laws.

Any sale or resale of alcohol is strictly prohibited.

Any disturbance resulting in a legitimate complaint will cause immediate termination of the Lessee's use of the clubhouse. Future use, if granted, will be subject to any special provisions deemed necessary by the Board of Directors/Management.

The lessee agrees to hold harmless LVHOA and its management from any and all liabilities and actions by the Lessee and his/her guests resulting from use of the clubhouse and its facilities.

LVHOA and management will not be held responsible for any loss or damage to any personal property of any kind.

No decorations may be affixed to any part of the clubhouse with any item that will pierce walls, ceiling, cabinets, window areas, tables, chairs, etc., by thumbtacks, nails, pins, or other surface-piercing devices.

The use of fireworks and excessively loud music is prohibited.

POOL AREA OFF LIMITS. Do not exit the outside bathroom doors or clubhouse to the swimming pool area unless it is an emergency. The security alarm will sound, and you will be charged $100.00 per occurrence.

At no time will any HOA property (furniture, plants, brooms, benches, etc.) be removed from the interior of the clubhouse room. No item will be moved to hallways or outside the building for any reason.

A $200.00 deposit and full rental fee are due and required when reserving the clubhouse. The rental fee is $150.00 per hour, paid with two separate checks. The agreement is not effective, nor is the date reserved, until payment is received. Payment cannot be made by a third party except money orders (checks must be from the homeowner/resident). The security deposit is fully refundable after use, only if all leasing conditions are met, and may be applied against damages, discrepancies, or violations. If the facility requires more than a standard re-inspection, the lessee will be liable for hourly charges for time expended on cleanup/repair, which may include contractor coordination, inspections, accounting, and cleaning.

The security deposit shall be refunded only if premises, furniture, appliances, fixtures, and appurtenances are found upon inspection to be in the same condition and location as at commencement. The minimum charge for any infraction or damage is $100.00. Determination of satisfactory condition is at the sole discretion of an LVHOA representative, who determines the cost of any necessary additional cleaning, repairs, or replacements, which may include extraordinary cleaning services if deemed necessary.

The security deposit shall not be considered liquidated damages; the lessee is responsible for any damages in excess of the deposit. In the event of any breach by you, your guests, agents, servants, employees, licensees, customers, or invitees, your entire security deposit may be withheld and/or privileges to use this or any other Association facility indefinitely suspended. You are responsible for all damage and violations regardless of who personally caused them, and agree to pay all reasonable costs, including legal fees, court costs, and administrative fees, in collection of any outstanding obligation.

If you fail to pay any sum due after thirty (30) days of a final decision, the principal amount shall bear interest from the date due at a rate set by the Board (not exceeding the prime interest rate plus 1%). A "final decision" is the Board's final decision after appeal, or, if the right to appeal has been waived, the date notice of the charge is sent to you.

You shall be subject to the Association's enforcement procedures for violations of the governing documents if you violate this policy. The Association may take all actions authorized by its Declaration, Bylaws, policy resolutions, and the Virginia Property Owners Association Act, including levying an Individual Assessment against your Lot. All charges imposed shall constitute a lien against your Lot.